Before you begin developing HR strategies and policies, you must know and be aware of what HR compliance is its importance, and the challenges you may face.
It’s in all business’s best interests to have a good HR compliance checklist, as compliance is a priority in HR departments and company executives. And it isn’t only through microlearning platforms for employees to know about the appropriate rules to follow.
Check out what else is there to know about HR compliance.
What is HR Compliance
HR compliance is the process of defining policies and procedures to ensure that work and employment practices show a proper understanding of related laws and regulations, all the while staying aware of human capital resources objectives.
All companies will face increasing HR complexities, especially because of the growing number of employment laws and regulations. Moreover, the risk of consequences and penalties for non-compliance only continues to increase.
If you are a business owner developing HR policies and procedures, these are the things you must know:
- All employers need to follow applicable employment laws, including local, state, and federal regulations.
- Businesses can be subject to audits from enforcing agencies that can slap costly fines and penalties due to non-compliance.
- Unawareness or not understanding compliance obligations will not be considered a legal defense.
- Lawsuit settlements due to non-compliance can bankrupt and terminate companies.
No matter how big or small your business is, it is crucial to stay compliant and become proactive with local, state, and federal regulations.
HR Compliance Challenges
Unfortunately, HR compliance can be difficult, particularly for small and mid-sized businesses, as they likely don’t have an HR staff that can cover all bases. Here are some of the common issues businesses can face regarding HR compliance:
- Not learning all about the different HR-related laws and regulations such as ERISA, ACA, FLSA, COBRA, ADA, and more. You must understand the “alphabet soup” of HR compliance acts, especially those that apply to your business.
- Underestimating the breadth of the HR compliance landscape. It isn’t just hiring and training a new employee. There are so many processes that come into play when it comes to HR, such as recruiting, onboarding, performance management, employee communication, establishing pay and payroll processing, benefits, and more.
- Mismanaging paid family leave or ignoring paid sick leave requirements
- Ignoring state poster requirements
- Skipping online compliance training courses like harassment prevention
Fortunately, there are ways you can stay HR compliant, and it all begins with proper knowledge of the affected rules and regulations. Moreover, you may want to consider installing appropriate HR tools and hiring the right people to help maintain HR compliance. While they may sound like costly investments, they pay off in the long run and will prevent costly penalties that can reach the millions.
Wrapping It Up
Make sure that you learn all about HR compliance to keep your business from falling due to negligence.